Subcontractors live between site work and paperwork. The job moves, but the quote, variation, site update, supplier check, and close-out pack all need someone to pull the facts together.
Agents help with the pulling together. They gather the job notes, supplier emails, photos, rates, and old jobs. Then they draft the pack a person reviews. The estimator, project manager, or owner still makes the call.
Where we usually start
Quote prep and variations are common first jobs because they slow sales and cash flow. Close-out packs are another strong fit because the work is repetitive and easy for a coordinator to review.
Workflow Scoping follows one job workflow from enquiry to quote, site work, variation, close-out, and invoice. We measure repeat admin, delay, rework, and dependence on one senior person.
What changes after deployment
Quotes and variations start with the facts already assembled. Supplier follow-ups stop living in someone’s inbox. Close-out packs stop being a last-minute scramble.
Where we deploy
Concrete agent applications we ship into subcontractors environments.
Quote preparation agent
Pulls scope notes, supplier prices, labour assumptions, and past jobs into a quote draft for review.
Variation prep agent
Gathers site notes, photos, emails, and contract references into a variation pack.
Site update agent
Drafts client updates from field notes, photos, and job status, with missing details flagged.
Supplier follow-up agent
Chases missing prices and availability, then logs the supplier response against the quote or work order.
Close-out pack agent
Builds the first close-out pack from checklists, photos, certificates, and final notes.